HIPAA Compliance &
Confidentiality Commitment

1. HIPAA Compliance & Confidentiality Commitment

At Copper Digital Inc., we are fully committed to safeguarding the privacy and security of Protected Health Information (PHI) as required under the Health Insurance Portability and Accountability Act (HIPAA). Our employees and contractors undergo thorough training, sign confidentiality agreements, and follow strict protocols to ensure HIPAA compliance across all services—especially for our clients in the U.S. Home Healthcare, EMR, Medical Coding, and OASIS Review sectors.

2. Confidentiality & Data Security

We recognize that the nature of our work involves access to highly sensitive patient and business data. Our policies ensure that all workforce members, including employees, contractors, and consultants:

• Access PHI only on a need-to-know basis.

• Do not disclose PHI or confidential company information without explicit authorization.

• Avoid sharing credentials or transmitting data through unsecured channels.

• Use only Company-approved, encrypted systems and devices.

• Immediately report any security incidents, data breaches, or unauthorized access.

3. Key Definitions

PHI (Protected Health Information)
Individually identifiable health info, including health status, care received, or payment history.

Confidential Information
Includes but is not limited to patient data, EMR systems, billing, coding, outcomes, strategies, and workflows.

4. Employee Responsibilities

All workforce members at Copper Digital Inc.:

• Complete and acknowledge HIPAA training.

• Abide by the HIPAA Privacy Rule and Security Rule.

• Report any PHI-related incidents within 24 hours.

Understand that violations may lead to:

• Disciplinary action

• Legal penalties under HIPAA (up to $1.9 million annually per individual in egregious cases)

• Immediate termination

5. Post-Employment Obligations

Employees must:

• Return or destroy any Company-owned data or devices.

• Not disclose, retain, or use any PHI or confidential information post-exit.

• Cooperate with any required post-employment audits or investigations.

6. Legal & Regulatory Compliance

Although governed by the laws of India, our HIPAA protocols adhere strictly to U.S. federal regulations, in accordance with the nature of services we provide to U.S.-based healthcare clients.

7. Reference Documents

This HIPAA policy complements our internal:

• Data Security Policy

• HIPAA Standard Operating Procedures (SOPs)

• IT and Access Control Policies

8. Contact Information

Copper Digital Inc.

📍 Regd. Office:H.NO. 3177, Mahindra Park, Rani Bagh, New Delhi 110034

📞 Tel:+91-0124-437-0580

🌐 Website:www.copperdigital.com